Australian compliance document management software
Compliance document and credential management software for Australian teams.
CertSync helps businesses track worker and contractor licences, SWMS, permits, inductions, insurance, training records and expiry dates in one central register, without relying on scattered spreadsheets, inboxes and shared folders.
Now on mobile
Take CertSync to site, office, and everywhere in between.
What is CertSync?
CertSync is an Australian compliance document and credential management platform for teams that need to track worker and contractor licences, SWMS, permits, inductions, insurance, training records and expiry dates.
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Licences and permits
Track worker licences, permits, plant tickets and role records
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SWMS and site documents
Keep site documents and supporting evidence easier to find
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Inductions and training
Store training certificates, inductions and renewal evidence
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Insurance and contractor evidence
Track company records, insurance documents and expiry status
Who uses CertSync?
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High-risk contractor teams
Construction, demolition, asbestos removal and civil excavation crews
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Workforce-heavy operators
Mining, labour hire, transport, logistics and manufacturing teams
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Regulated service teams
Healthcare and service businesses tracking licences and training
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Admin and operations teams
Teams replacing spreadsheets, inboxes and shared folders
Compliance precedents (public regulator actions)
SWMS not provided before high-risk work commenced
A Victorian court imposed a $850,000 fine after finding that critical WHS documentation was not provided to workers before high-risk construction work began, culminating in a fatal workplace fall.
The outcome shows why high-risk teams need a clear way to manage required documents and keep evidence easier to find before work starts.
Read the WorkSafe Victoria prosecution outcomeBuilding work proceeded without licence verification
A Tasmanian court imposed a $40,000 penalty after finding that building and roof plumbing work was carried out without the required licences being held or verified before work commenced.
The case illustrates the risk of relying on fragmented licence records, emails and manual checks when work is being planned.
Read the government court outcomeWork performed without registration verification
AHPRA successfully prosecuted an individual for misrepresenting professional registration status, with the court imposing $60,000 in fines plus costs.
In regulated health services, registration evidence needs to be easy to review. The case shows why current records and expiry dates should not be buried in inboxes or shared folders.
Read the AHPRA prosecution noticeExamples are drawn from publicly available regulator and court outcomes and are provided for general compliance context only. They do not constitute legal advice.
Compliance record management without spreadsheet chasing
Upload credential evidence, set reminder dates, review record status and export stored records when someone asks for evidence. CertSync helps teams replace scattered spreadsheets, inboxes and shared folders with a register built for daily operations.
- Data hosted in Australia
- Encryption in transit and at rest
- Two-factor authentication available
High-risk contractor workflows
Credential control for contractor crews with high-risk paperwork
For demolition, asbestos removal and civil excavation teams, the risk is rarely one missing file in isolation. It is licences, SWMS, asbestos evidence, plant tickets, permits, inductions and subcontractor records spread across inboxes, drives and spreadsheets.
Demolition contractors
Track demolition licences, SWMS, asbestos evidence, plant tickets, permits and expiring subcontractor records.
- Demolition licence evidence
- SWMS and site-specific permits
- Plant tickets and subcontractor files
Asbestos removal teams
Keep removal licences, training evidence, clearances, SWMS, permits and renewal reminders in one credential register.
- Class A and Class B licences
- Training and refresher records
- Clearance and supporting evidence
Civil excavation crews
Manage excavation permits, plant tickets, inductions, high-risk licences and trenching-related evidence.
- Excavation and trenching permits
- Plant operator competency records
- Site inductions and contractor evidence
Core CertSync workflows
One register for the records site teams ask for first
Support site-readiness checks by keeping evidence, expiry status and record ownership together for the crews and contractors moving onto site.
Answer guides
Practical guides for compliance record tracking
Use these resources to compare spreadsheet tracking, contractor document workflows, expiry reminders and evidence request preparation.
Track licence expiry dates
See how worker records, expiry dates, evidence files and reminder schedules fit together.
Contractor compliance software
Understand what contractor compliance software tracks and where CertSync fits.
Spreadsheet alternative
Compare spreadsheets with a central compliance document register.
Ready to reduce spreadsheet chasing?
Book a live CertSync demo
We will walk you through setup, expiry reminders, record visibility and evidence exports for your team.
