Construction compliance software
Construction Compliance Software for Contractor Records
Track White Cards, high-risk work licences, SWMS, permits, inductions, insurance documents and subcontractor evidence in one place, so missing or expired records are easier to catch before work starts.
- Review record status before access or mobilisation
- Track expiring licences, tickets and insurance earlier
- Export evidence for builders, clients and internal reviews
Construction document control
Construction compliance gets messy across workers, subcontractors and sites
Construction teams manage employees, subcontractors, White Cards, high-risk work licences, SWMS, permits, inductions, insurance documents and evidence requests from builders or principal contractors. When files sit across spreadsheets, email chains and shared folders, it is hard to know what is current, missing or expired.
CertSync gives project, operations and admin teams one register for the records they already manage, without pretending to replace WHS advice, SWMS preparation or regulator guidance.
The question CertSync helps answer
Can we quickly see whether worker, subcontractor, licence, induction, SWMS, permit, insurance and site evidence records are current, missing or expired before access is reviewed?
Construction records
Records construction teams can track
CertSync stores, tracks and organises evidence. It does not create, approve or assess the underlying documents.
White Cards and site inductions
Keep worker access evidence connected to each person and site requirement.
High-risk work licences and plant tickets
Track forklift, EWP, dogging, rigging and other role-based evidence your team manages.
SWMS and site-specific method documents
Store SWMS and supporting files beside the relevant worker, contractor or site record.
Permits and registrations
Manage permit evidence and renewal dates before access or project checks.
Training and competency records
Track first aid, CPR, VOCs, refresher training and role-specific certificates.
Subcontractor company records
Keep company insurances, licences, onboarding files and requested evidence together.
Insurance documents
Track expiry dates for policies that builders, clients or internal teams may request.
Job-specific evidence
Keep job-specific files and status checks ready for internal or client review.
Builder and audit review records
Export stored records when evidence is requested without rebuilding folders by hand.
Record-readiness workflow
How CertSync supports construction record readiness
Build the register, attach the files, set expiry dates and reminders, and check record status before workers or subcontractors are sent to site.
- Add workers, subcontractors and companiesSeparate employee, contractor and company records so ownership is clear.
- Upload and organise the records your team needs to manageCollect White Cards, licences, SWMS, inductions, insurance and permit evidence.
- Set document types, expiry dates and ownershipTrack who owns each record, when it expires and what status it is in.
- Review current, missing and expired recordsCheck record status by worker, subcontractor, company or document type.
- Export stored evidenceProduce records for builders, clients, auditors and internal reviews.
Live compliance register
Replace construction compliance spreadsheets
Spreadsheets rarely stay current once workers, subcontractors, sites and renewal dates change. CertSync keeps the file, expiry, owner and status together.
Worker and contractor register
Keep worker, subcontractor and company profiles in one searchable register.
Expiry reminders
Flag licences, plant tickets, insurances and training before they lapse.
SWMS and site document storage
Keep site files accessible alongside the worker and contractor evidence.
Subcontractor document tracking
Track contractor licences, insurances, onboarding evidence and company files.
Record status
Identify missing or expired evidence before site access or mobilisation.
Evidence exports
Export records by worker, contractor, document type or expiry status.
Construction workflows
Built for contractor-heavy construction teams
Pre-start and site access checks
Review worker and subcontractor evidence before crews arrive on site.
Licence and ticket expiry management
Track renewal dates for high-risk work licences, tickets and permits.
Subcontractor onboarding
Collect company records, insurance, licences, SWMS and onboarding evidence.
Audit and builder evidence requests
Prepare records for client, builder, insurer or internal reviews.
Demolition workflows
Track demolition-specific SWMS, plant tickets, asbestos evidence and contractor records.
Civil excavation workflows
Track permits, plant tickets, inductions and contractor evidence for excavation crews.
Why not spreadsheets?
Spreadsheets work until the site changes
Construction teams move quickly. A spreadsheet can list records, but it usually separates the file from the status and the subcontractor from the worker evidence.
Spreadsheet chasing
- Expiry visibility depends on manual upkeep
- Evidence lives away from status fields
- Subcontractor records get mixed with worker records
- Client evidence packs take time to rebuild
- Missing files are easy to overlook
CertSync register
- Expiry dates stay attached to the record
- Files, owner and status live together
- Workers, companies and document types can be filtered
- Evidence can be exported by useful views
- Missing or expired records are easier to identify earlier
Construction compliance software FAQs
What is construction compliance software?
Construction compliance software helps teams organise worker, subcontractor, licence, induction, SWMS, permit, insurance and site evidence records so project teams can see what is current, missing or expired.
Can CertSync track White Cards and high-risk work licences?
Yes. CertSync can track White Cards, high-risk work licences, forklift tickets, first aid certificates, permits, SWMS, inductions and other construction documents with expiry dates and evidence files.
Can CertSync track construction SWMS and site documents?
Yes. CertSync can store SWMS, site-specific permits, inductions, method documents and supporting evidence while helping teams track ownership, status and review or expiry dates where needed.
Can CertSync track subcontractor documents?
Yes. CertSync can help organise subcontractor company records, worker credentials, insurances, licences, inductions, permits and evidence files in one register.
Can CertSync send construction licence expiry reminders?
Yes. CertSync can help teams monitor expiry dates and send reminders for licences, tickets, permits, insurance documents, training certificates and other time-sensitive records.
Can we export evidence for builders or audits?
Yes. CertSync helps teams export records by worker, subcontractor, company, credential type, status or expiry window for builder reviews, audits and internal checks.
Does CertSync provide WHS or legal advice?
No. CertSync is a credential, expiry and evidence-management platform. It does not provide WHS consulting, legal advice, SWMS writing or regulatory approval.
Is CertSync suitable for small construction contractors?
Yes. CertSync is designed to help small and medium contractor-heavy teams replace spreadsheet chasing with a central register for worker, subcontractor, document and expiry records.
Keep construction records ready before they are requested
See how CertSync can help your team track White Cards, licences, SWMS, permits, inductions, insurance and subcontractor records from one central register.